BATH COMMUNITY SCHOOLS
Board of Education – Annual Business Meeting

Media Center
Bath High School 

Monday, July 15, 2019
7:00 p.m.

MINUTES
I.	CALL TO ORDER

The meeting was called to order by President, Sam Bachelor at 7:00 p.m.
II.	ROLL CALL
	Members present:		Mr. Sam Bachelor, 	Ms. Ann Chaffee, Ms. Nancy Hawkins, Mr. Ken Krapohl, Mr. Blair Svendsen, Mr. Dean Sweet, Jr. 
Declare quorum.
	Members absent:		Ms. Stephanie Halfmann.
	Student Representative absent: 
Mr. Josh Mendoza

	Staff present:		Mr. Paul Hartsig, Mr. Matt Dodson, Ms. Lorenda Jonas, Mr. Tom Louks, Ms. Jeannine Brown, Mr. Doug Murphy, Mr. Jon Pechette
and Ms. Shannon Proctor

	Staff absent: 		Ms. Caroline Cook

III.	APPROVAL OF THE  AGENDA
“Motion to approve the agenda of the Annual Business Board of Education meeting being held on today’s date, Monday, July 15, 2019, as presented.”
Moved by Chaffee, Seconded by Krapohl.  Vote: 6-0.  Motion Passed. 
IV.	PUBLIC COMMENT – Agenda items only
None.

V.	SPECIAL PRESENTATION
Bath Downtown Development Authority presenting the architectural blue prints for the James Couzens Memorial Park cupola project – Mr. Brian Shorkey.  
VI.	SETTING OF DATES, TIMES, AND PLACES OF REGULAR MEETINGS
	Recommendation: “Motion to set the fourth Monday of each month as the date for its Regular Board Meeting (with the exception of July 15, 2019; December 16, 2019; January 6, 2020) for the 2019/2020 fiscal year with the start time set at 7:00 p.m. and the location to be the Dr. Therese M. Peterson Lecture Hall, Bath High School, which is located at 6175 E. Clark Road, Bath, Michigan.”
	The board meeting schedule for the 2018/19 school year will be as follows:
	July 15, 2019 Annual Business Meeting	January 6, 2020 Annual
	Organizational Meeting
	August 26, 2019	February 24, 2020
	September 23, 2019	March 23, 2020
	October 28, 2019	April 27, 2020
	November 25 2019	May 25, 2020
	December 16, 2019	June 22, 2019

	Moved by Sweet, Seconded by Svendsen.  AYE: Chaffee, Hawkins, Krapohl,
	Svendsen, Sweet, Bachelor.  ABSENT: Halfmann. NAY:  None. Vote: 6-0.  Motion passed. 

VII.	DESIGNATING DEPOSITORIES
“Motion to authorize the following agencies as depositories for the 2019/20 fiscal year or until such time that the Board of Education deems it appropriate to change depository agencies.  The depository agencies are:  Fifth Third Bank and Michigan Liquid Asset Fund (MILAF).”
Moved by Sweet, Seconded by Svendsen. AYE: Krapohl, Hawkins, Svendsen, Sweet, Chaffee, Bachelor. ABSENT: Halfmann. NAY:  None. Vote: 6-0.  Motion passed. 
VIII.	INVESTMENT AUTHORIZATION
“Motion to authorize the Superintendent or his designee to invest monies during the 2019/20 fiscal year on behalf of the school district with Michigan Liquid Asset Fund (MILAF).”
Moved by Krapohl, Seconded by Chaffee.  AYE: Svendsen, Sweet, Chaffee, Hawkins, Krapohl, Bachelor.  ABSENT: Halfmann. NAY:  None. Vote: 6-0.  Motion passed.
IX.	DESIGNATION OF AUTHORIZED SIGNATURES
“Motion to authorize the Board Treasurer, Board President, and Superintendent to sign checks and withdrawal slips for the following funds:  all General Operating, Food Service, Trust and Agency, Debt Retirement, and Building and Site Fund accounts, as recommended by the administration and the auditors.”
Moved by Chaffee, Seconded by Krapohl.  AYE: Svendsen, Sweet, Chaffee, Hawkins, Krapohl, Bachelor.  ABSENT: Halfmann. NAY:  None. Vote: 6-0.  Motion passed.
X.	DESIGNATION OF PERSON FOR POSTING PUBLIC NOTICES OF MEETINGS
“Motion to designate the Superintendent’s Executive Assistant or her designee for the posting of the public notices of meetings.”
Moved by Sweet, Seconded by Svendsen.  AYE: Svendsen, Sweet, Chaffee, Krapohl, Hawkins, Bachelor. ABSENT: Halfmann. NAY:  None. Vote: 6-0.  Motion passed.
XI.	APPROVAL OF ANNUAL RETAINER CONTRACTS
“Motion that the Bath Community Schools Board of Education reaffirm and retain the services of the law firm, Thrun Law Firm P.C., for the fiscal year beginning July 1, 2019 and ending June 30, 2020, for matters concerning bond issues, elections, and other specialized services where deemed appropriate and that the Superintendent or his designee be authorized to utilize legal counsel as deemed appropriate.”
Moved by Sweet, Seconded by Krapohl.  AYE: Chaffee, Hawkins, Krapohl, Svendsen, Sweet, Bachelor.  ABSENT: Halfmann.  NAY:  None. Vote: 6-0.  Motion passed.

REPORTS
XII.	REPORTS
a.	Board of Education
i.	Secretary Report – Correspondence
None

ii.	Extra-Curricular Committee
Did not meet.

iii.	Finance Committee
Did not meet.

iv.	Personnel Committee
Did not meet.

v.	Policy Committee
Did not meet.

vi.	Building and Grounds Committee
Did not meet 

b.	Superintendent
Mr. Hartsig thanked the Board for hiring him and giving him the opportunity to be superintendent of Bath Community Schools. He also shared that the Sons of the American Legion and Pastor Matt Kreh have met with  him. Mr. Hartsig also discussed that he is excited to see the completion of the bond and that the union negotiations are going well.

XIII.	CONSENT AGENDA
	The following items may be approved with one motion unless a Board member requests that an item or items be removed for separate action.
a.	Minutes of Public Hearing of June 24, 2019
b.	Minutes of Regular Meeting of June 24, 2019

c.	General Fund bills payable in the amount of $316,820.93
d.	General Fund EFT transfers in the amount of $172,214.80
	“Motion to adopt the consent agenda as presented.”
Moved by, Sweet Seconded by Chaffee.  AYE: Krapohl, Svendsen, Sweet, Chaffee, Hawkins, Bachelor. ABSENT: Halfmann. NAY:  None. Vote: 6-0.  Motion passed. 

ACTION ITEMS
XIV.	ACTION ITEMS
a.	Personnel
i.	Approve the hiring of Harleigh Putmon as a Third Grade Teacher  2019-2020 school year.
“Motion to approve the hiring of Harleigh Putmon as Third Grade Teacher beginning the first semester of 2019-2020 at 1 FTE, BA Step 1, as presented.” 
Moved by Krapohl, Seconded by Svendsen. AYE: Svendsen Sweet, Chaffee, Hawkins, Krapohl, Bachelor.  ABSENT: Halfmann:  None. Vote: 6-0.  Motion passed.
ii.	Accepting the resignation.
 “Motion to accept the resignation of Ms. Kim Ouellette, Special Education Teacher effective end of the 2018-19 school year.” 
Moved by Chaffee, Seconded by Krapohl. AYE: Svendsen, Sweet, Chaffee, Krapohl, Hawkins, Bachelor.  ABSENT: Halfmann.  NAY:  None. Vote: 6-0.  Motion passed.
b.	Business
i.	Approve the architectural blue prints presented by the Bath Downtown Development Authority 
“That the Bath Community Schools Board of Education adopt the certified resolution authorizing repayment to the Michigan School Bond Loan fund to meet principal and interest requirements on its debt obligations for the 2019-2020  fiscal year, as presented.”
Moved by Sweet, Seconded by Chaffee. AYE:, Svendsen, Sweet, Chaffee, Hawkins, Krapohl, Bachelor.  ABSENT: Halfmann.  NAY:  None. Vote: 6-0.  Motion passed

ii.	Adopt Resolution Authorizing Repayment to the Michigan School Bond Loan Fund
	“That the Bath Community Schools Board of Education adopt the certified resolution authorizing repayment to the Michigan School Bond Loan fund to meet principal and interest requirements on its debt obligations for the 2019/20  fiscal year, as presented.”

	Moved by Chaffee, Seconded by Svendsen. AYE:, Svendsen, Sweet, Chaffee, Hawkins, Krapohl, Bachelor.  ABSENT: Halfmann.  NAY:  None. Vote: 6-0.  Motion passed
iii.	Approve 2018/19 Facility Use Fee Schedule
“Motion to approve the facility use fee schedule for 2019/20, as presented.”
	Moved by Chaffee, Seconded by Svendsen. AYE: Svendsen, Sweet, Chaffee, Hawkins, Krapohl, Bachelor.  ABSENT: Halfmann. NAY:  None. Vote: 6-0.  Motion passed. 
XV.	COMMENTS FROM THE AUDIENCE
None
XVI.	COMMENTS FROM THE BOARD
The Board members thanked Mr. Murphy for being the interim superintendent and welcomed Mr. Hartsig to the community.
XVII.		ADJOURNMENT
“Motion to adjourn 7:36 p.m.”
Moved by Sweet, Seconded by Svendsen.  AYE:  Svendsen, Sweet, Chaffee, Hawkins Krapohl, Bachelor.  ABSENT: Halfmann.  NAY: None. Vote 6-0.  Motion passed.

Respectfully submitted, 

_________________________	________________________________
Nancy Hawkins, Secretary		Shannon Proctor, Recording Secretary